There are many different ways you can volunteer to help with the M-A PTA.  We have the following roles on the Executive Board.

CO-PRESIDENT, CO-VICE PRESIDENT, AND PARLIAMENTARIAN/SDMSC REPRESENTATIVE

3-Year Commitment as outlined below
For more detailed information about this 3-year role, please click here.

Year 1: Co-Vice President

  • Approx. 55 hours
  • Ongoing activities:
    • Attend monthly executive board meetings.
    • Attend miscellaneous meetings as PTA and/or M-A representative.  May substitute for President at meetings as needed.
    • Participate in committee meetings, events and volunteer opportunities – such as Arena Check-In, Challenge Day and Fashion Show – in order to learn how each group operates.
  • For more detailed information about the Co-Vice President role, please click here.

Year 2: Co-President

  • Approx. 100 hours
  • General or ongoing activities:
    • Monthly M-A Principal meeting. 1 hour
    • Monthly 17th District PTA meetings with the superintendent and other PTA or Foundation members of district high schools (this year 8:30-10 on last Monday of the month).  Co-Presidents alternate attending these. 2 hours
    • Sign PTA checks and review receipts and expenditures. 2 hours over the year
    • May be asked to attend events or meetings or provide input by M-A administration and teachers as representative of the PTA.
  • For more detailed information about the Co-President role, please click here.

Each of the Co-Presidents will take one of the following Roles in their third year:

Year 3: Parliamentarian or SDMSC Representative 

  • Approx. 25+ hours
  • For more detailed information about the Parliamentarian and SDMSC Representative roles, please click here.
  • Parliamentarian Ongoing Activities
    • Attend monthly PTA executive board meetings.
    • Attend general PTA meetings.
    • Serve as senior statesman regarding past M-A issues, processes and procedures.
    • Refer to by-laws if questions arise.
    • Chair a by-law revision committee every 3rd year.
  • SDMSC Representative Ongoing Activities
    • Attend semi-monthly SDMSC meetings which set policy for the school board.  Report back to the PTA executive board regarding issues or actions being considered by SDMSC.
    • Attend PTA executive board and general meetings.

RECORDING SECRETARY

  • 1-year commitment
  • Approx. 30 hours
  • Duties include:
    • Record minutes at Exec Board and General Meetings.
    • Forward all minutes to Exec Board for review before every meeting in a timely manner.
    • Make corrections and changes suggested by Board members to the minutes.
    • Include minutes on PTA website for review by PTA members and place all communication in a binder.
    • Make copies of minutes before General Meeting so PTA membership can vote and approve minutes.
    • Prepare to refer to minutes of previous PTA meetings.
    • Attach to minutes a copy of monthly treasurer’s report.
    • Keep a current set of original by-laws and standing rules.

FINANCIAL SECRETARY

  • 1st-year of a 2-year commitment (See Treasurer below)
  • Approx. 50+ hours
  • Duties include:
    • Attend monthly Exec Board meetings and General PTA meetings.
    • Review check requests for payment of PTA expenses.  Review for accuracy, check relevant account for available funds and sign and authorize payments.
    • Prepare and sign checks.  Get a second signature from Treasurer or Co-President.
    • Maintain a current list of all PTA members, provided by the Membership Committee chairs.

TREASURER

  • 2nd year of 2-year commitment
  • Approx. 75+ hours  
  • Duties include:
    • Attend monthly Exec Board meetings and all PTA General Meetings.
    • Chair budget committee and prepare the budget for adoption by the PTA.
    • Prepare and present a budget report for each PTA meeting.
    • Oversee ongoing PTA finances, ensure adherence to approved PTA budget.
    • Contact the bank to secure signatures of all authorized signers on all PTA accounts before the start of the school year.
    • Receive all moneys and deposit immediately.
    • Receive and retain copies of deposit slips for all deposits.
    • Keep an accurate record of receipts and disbursements.
    • Reconcile cash account each month.
    • Work with Auditor on all required documents for review.
    • Responsible for ensuring all tax returns are prepared and submitted to proper groups on time.
    • Responsible for ensuring the M-A PTA Web site domain has been paid for (yearly or bi-yearly.)

AUDITOR

  • 1-year commitment
  • Approx. 30 hours  
  • Duties include:
    • Determine the accuracy of the books and records of the financial officers.
    • Detect and recommend correction of errors.
    • Protect the financial officers and relieve them of responsibility except in case of fraud.
    • Verify funds have been transferred through channels (e.g., membership, insurance.)<