There are many different ways you can volunteer to help with the M-A PTA.  We have the following Committee Chair roles. Chair and Co-Chair roles generally require more involvement with Administration, PTA, students and/or teachers and parent volunteers. Volunteer roles are generally a one time event that requires minimal time and a minimal number of parent volunteers.

PTA SUPPORT


SDMSC REPRESENTATIVE-filled for 2021-2022

Represents PTA at the Shared Decision-Making Site Council meetings. The Shared Decision-Making Site Council (SDMSC) is comprised of staff, students, parents, and administrators who make policy decisions for the school.

  • 1-year commitment
  • Approximately 20 hours
  • Duties include:
    • Attend bi-monthly meetings on Thursdays from 3:30-4:30
    • Attend the PTA executive and general meetings at the end of each semester
    • Present the SDMSC direction and decisions for the semester

MEMBERSHIP COMMITTEE CO-CHAIRS-Marketing/Letters filled for 2021-2022 Database/Letters open for 2021-2022

The Membership Co-Chairs plan the PTA membership drive and work closely with the PTA Co-Presidents.

  • 1-year commitment
  • Approximately
  • Marketing/Letters duties include:
    • Plan the membership drive the previous spring
    • Work at arena check-ins to encourage donations
    • Marketing new members through out the year
    • Report to PTA Co-Presidents, executive and general board meetings
  • 1-year commitment
  • Approximately
  • Database/Letters duties include:
    • Plan the membership drive the previous spring
    • Work at arena check-ins to encourage donations
    • Manage and track donations
    • Send donation contribution letters

For more detailed information on tasks involved in this role, please click here.

ADMIN/VOLUNTEER CHAIR- Chair filled for 2021/2022

The chair of this committee recruits volunteers for all Administrative events throughout the school year.

  • 2-year commitment
  • 1st year Understudy
  • Approximately 40 hours throughout the school year
  • Duties include:
    • Participate in Arena Check-in (ACI) before school starts
    • Assist chair with sign-ups
  • 2nd year Chair
  • Approximately 30 hours throughout the year
  • Duties include:
    • Participate in Arena Check-in (ACI) before school starts
    • Add new general volunteer information to the master list
    • Using the PTA Volunteers list send out sign-ups for Administrative Events

For more detailed information on tasks involved in this role, please click here.

WEBMASTER CHAIR-Chair filled for 2021/2022

The Webmaster is responsible for keeping the PTA website content up-to-date and relevant.

  • 1-year commitment
  • Approximately 20 hours
  • Duties include:
    • Update the PTA website content at the start of the school year with new event dates, new committee chairs etc.
    • Update PTA membership pages with new membership forms etc.
    • Work with third-party hosting company to update email aliases for committee chairs at the start of the school year
    • Work with all committee chairs to update all forms throughout the school year
    • Update the PTA website with new event details, remove completed events.

For more detailed information on tasks involved in this role, please click here.

BEARNOTES-Editor and Proofreader for 2021/2022,  Spanish Translator needed for 2021/2022

BearNotes produce the PTA weekly newsletter.

  • 1-year commitment
  • Approximately  2-5 hours once a month throughout the school year
  • Editor Duties include:
    • Review all new submissions for the weekly newsletter
    • Check for spelling and grammar
    • Editors rotate assignments and generally edits one BearNotes a month
  • Approximately 2-3 hours once a month throughout the school year
  • Proofreader Duties include:
    • Serves as a “first reader” of BearNotes before it is published
    • Checking all links and calendar for accuracy
    • Proofreaders rotate  assignments and generally proofread one BearNotes a month
    • Work with all committee chairs to update all forms throughout the school year
    • Update the PTA website with new event details, remove completed events.
  • Approximately  70-80 hours throughout the school year
  • Spanish Translation Duties include:
    • Translate BearNotes notices into Spanish over the weekend for the Sunday edition

For more detailed information on tasks involved in this role, please click here.

PTA EVENTS


8TH GRADE INFORMATION NIGHT-Co-Chair filled for 2021/2022

The Co-Chairs organize event for 8th graders and their families to get to know M-A.

  • 1-year commitment-Event date typically the third Tuesday of October
  • Approximately 10 hours over a few weeks
  • Duties include:
    • Coordinate with Administration to prepare marketing packs for 8th graders and families
    • Recruit volunteers to assemble the folders that will be handed out during the event
    • Order food and drinks for department heads and student volunteers
    • Decorate tables with tablecloths, balloons, signs and clean up at the end of the event
    • Update the PTA website with new event details, remove completed events.

For more detailed information on tasks involved in this role, please click here.

CHALLENGE DAY COMMITTEE CO-CHAIRS-1st Co-Chair filled for 2021/2022 2nd Co-Chair filled 2021/2022

Co-chairs work together to facilitate three days of freshman participating in Challenge day. The 2 co-chairs split responsibilities over a two-year term.

  • 2-year commitment-Event is three consecutive days the end of September or October
  • 1st Co-Chair approximately 10-15 hours prior to the three day event
  • Duties include:
    • Communicating with Challenge Day organization and school administration on dates, contract etc.
    • Working with M-A Facilities team, custodians to ensure smooth execution of each of the 3 Challenge Day event
    • Shop for snacks and lunch for students and volunteers each Challenge Day event
  • 2nd Co-Chair approximately 15-20 hours at the beginning of the school year prior to the three day event
  • Duties include:
    • Work with Admin/Volunteer Coordinator, BearNotes and Administration to recruit volunteers
    • Communicate with all volunteers before, during and after Challenge Day event
    • Coordinate with Administration for student participation during each Challenge Day event

For more detailed information on tasks involved in this role, please click here.

CA SCHOLARSHIP FEDERATION (CSF) Chair filled for 2021/2022, 2022/2023 Understudy filled for 2021/2022

The Co-Chairs are responsible for coordinating and communicating the CSF application process at M-A.

  • 2-year commitment
  • 1st year Understudy
  • Approximately 2-5 hours during the October CSF collection and 5-7 hours during the February CSF collection and end of year
    • Assist in collection of CSF applications
    • Verify CSF application requirements
  • 2nd year Chair
  • Approximately 5-10 hours during the October CSF collection and 10 hours during the February CSF collection and end of year
  • Duties include:
    • Determining and communicating fall and spring dates for applications
    • Ensuring the PTA website is updated with new dates, forms, and course lists
    • Communicating deadlines for applications to students
    • Requesting volunteers to help with application submission at relevant dates

For more detailed information on tasks involved in this role, please click here.

MINI-GRANT CHAIR-Chair filled for 2021/2022

Co-Chairs are responsible for coordinating and communicating aspects of the Mini-Grant application process at MA.

  • 1-year commitment
  • Approximately 10 hours during the September Mini-Grant collection and 10 hours during the February Mini-Grant collection
  • Duties include:
    • Determining and communicating fall and spring dates for applications
    • Ensuring the PTA website is updated with new dates and forms
    • Communicating deadlines for applications to teachers/staff
    • Meet with M-A Administration, PTA Co-Chairs and PTA Treasurer to determine recipients
    • Communicating with recipients through the reimbursement process

For more detailed information on tasks involved in this role, please click here.

CANNED FOOD DRIVE CHAIR-Chair filled for 2021/2022-Understudy filled for 2021/2022

Chair and understudy are responsible for coordinating and communicating aspects of the Canned Food Drive process at M-A.

  • 2-year commitment
  • 1st year Understudy
  • Approximately 8 hours
  • Duties include:
    • Help contact stores and ask permission for students to collect canned food a their location
    • Provide coffee and donuts for morning of distribution day
    • Help with food distribution
  • 2-year Chair
  • Approximately 10-15 hours
  • Duties include:
    • Contact stores and ask permission for students to collect canned food at their location
    • Confirm bag donation from Facebook
    • Recruit 4-6 volunteers for distribution day
    • Provide coffee and donuts for morning of distribution day
    • Help with food distribution

For more detailed information on tasks involved in this role, please click here.

STAFF APPRECIATION CO-CHAIRSCo-Chairs filled for 2021/2022
The chairs for this committee are responsible for coordinating and communicating one of the events planned through the year for Staff Appreciation.   

  • 1-year commitment
  • Duties include:
    • Work with MA Admin and Facilities to confirm location, timing etc.
    • Determine menu, requirements for serving supplies, tables etc.
    • Work with Admin/Volunteer Support Chairs to get volunteers for food, set-up, serving and cleanup
  • Events are as follows – with the month they generally take place:
    • Back to School Coffee Cart-Filled for 2021/22
      • Approximately 2-3 hours the day before school starts
      • For more detailed information on tasks involved in this role, please click here.
    • Coffee Cart: October-Filled for 2021/22
      • Approximately 2-3 hours for mid October event
      • For more detailed information on tasks involved in this role, please click here.
    • Holiday Brunch-Co-Chairs filled for 2021/2022
      • Approximately 15-20 hours. The event is the day after the first semester ends in December
      • For more detailed information on tasks involved in this role, please click here.
    • January Coffee Cart-Filled for 2021/22
      • Approximately 2-3 hours the day before second semester starts
      • For more detailed information on tasks involved in this role, please click here.
    • Valentine’s Treats-Filled for 2021/22
      • Approximately 5-6 hours February 14th or the closest school day to this date
      • For more detailed information on tasks involved in this role, please click here.
    • Open House-Filled for 2021/22
      • Approximately 5-6 hours for March event
      • For more detailed information on tasks involved in this role, please click here.
    • Night Custodian Dinner-Volunteer filled for 2021/2022
      • Approximately 5-6 hours for April event
      • For more detailed information on tasks involved in this role, please click here.
    • Ice Cream Social-Filled for 2021/2022
      • Approximately 5-6 hours for May event
      • For more detailed information on tasks involved in this role, please click here.
    • May Volunteer LuncheonFilled for 2021/2022
      • Approximately 30 hours for mid May event
      • For more detailed information on tasks involved in this role, please click here.

COLLEGE CAREER EVENTS


COLLEGE CAREER DAY BREAKFAST-Volunteer needed for 2021/2022

Chair to help organize a continental breakfast for college representatives prior to meeting Senior students.

  • 1-year commitment
  • Approximately 5 hours mid October.
  • Duties include:
    • Coordinate date and time with college counselors
    • Set up sign up for food donations and forward to volunteer coordinators to send out to PTA general volunteers
    • Shop for any additional food items that are not going to be donated
    • Set up linens, food and drinks in PAC the day of the event and clean up afterwards

For more detailed information on tasks involved in this role, please click here.

COMMUNITY COLLEGE NIGHT- Volunteer needed for 2021/2022
Chair serves dinner to students and families before the community college night meeting. 

  • 1-year commitment
  • Approximately 3-5 hours in early February
  • Duties include:
    • Meet with college counselors to go over details of the event
    • Order pizza and pick up fruit, dessert, and drinks for the event
    • Set up food, serve and clean up after the event

For more detailed information on tasks involved in this role, please click here.

SENIOR EVENTS


SENIOR BREAKFAST CO-CHAIRS – Co-chairs filled for 2021/22 Co-Understudies filled for 2021/22

Co-chairs are organize breakfast for seniors prior to graduation rehearsals.

  • 2-year commitment
  • 1st year Co-Understudies
  • Approximately 5 hours
    • Help set up decorations the night before
    • Set up, serve food and clean up the day of the Senior Breakfast
  • 2nd year Co-Chairs
  • Approximately 15 hours
  • Duties include:
    • Work with MA Admin and Facilities to confirm location, timing etc.
    • Determine menu, requirements for serving supplies, tables etc.
    • Communicate with Admin/Volunteer Coordinator Chair to recruit volunteers for food, set-up, serving and cleanup
    • Submit request for volunteers in the BearNotes for food donations and volunteers
    • Decorate gym, set up and serve food and clean up after the event

For more detailed information on tasks involved in this role, please click here.

SENIOR AWARDS NIGHT-Filled for 2021/2022, 2022/2023, 2023/2024

Chair works closely with the college counselors to prepare awards and programs for Senior Awards Night.

  • 1-year commitment
  • Approximately 20 hours the end of May and Graduation week
  • Duties include:
    • Assembling student awards lists from college counselors
    • Overseeing printing of the Senior Awards program
    • Set up reception table for the night of Senior Awards

For more detailed information on tasks involved in this role, please click here.

GRAD NIGHT COMMITTEE CO-CHAIRS-Filled for 2021/2022 Understudies Co-Chair needed for 2021/2022
The grad night Co-Chairs are responsible for organizing all aspects of grad night, a surprise, fun evening for seniors after the graduation ceremony. 

  • 2-year commitment
  • 1st year Co-Understudies
  • Approximately 5-7 hours
  • Duties include:
    • Helping with ticket sales
    • Setting up registration check-in
  • 2nd year Co-Chairs
  • Approximately 5-10 hours summer prior to Grad Night. Additional 15-20 hours in May for registration, volunteers and chaperoning the event.
  • Duties include:
    • Within the budget, select the venue(s), organize contracts, food, insurance etc.
    • Organize transportation for the event
    • Organize fundraising for scholarship tickets
    • Work with Admin/Volunteer Coordinator to get volunteers for chaperoning and check-in
    • Submit request for volunteers in the BearNotes

For more detailed information on tasks involved in this role, please click here.